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F. 63/2017-18/KVH/                                                                          Date: 15.03.2018




1.      Sealed quotations for the supply of the Stationary and Printing services are invited by the undersigned on the behalf of Kendriya Vidyalaya, AFS Hakimpet up to 16.00 hours by 27.03.2018 (date.). Quotations should be sent under strong sealed cover marked as “quotation for the supply of “STATIONARY & PRINTING SERVICES “ and not by name. The quotations will be opened in the office of the undersigned at 16.30 hours of 27.03.2018 (date).


2.      The quotations shall be submitted according to the terms and conditions specified in the paragraphs 03 to 15 unless specified other-wise in the quotations, it shall be construed that the terms and conditions stipulated hereunder have been agreed to.


3.      The rates should be E.O.R and should include excise duty, sales tax, freight charges, any other taxes rates or imposition whatever liable in respect of the supplies. The Kendriya Vidyalaya shall not be liable to pay any tax, freight etc. which has not been expressly stipulated in the quotation in the event of acceptance of the quotations.


4.      There should not be any underwritings or corrections in the quotation. If a figure is to be amended, it should be neatly scored out, the revised figure should be written above and the same attested with full signature and date. In the absence of the attested signature the quotation is liable to be rejected.


5.      The undersigned doesn’t blind himself to accept the lowest quotation and reserves the right to accept the quotation in whole or in part, i.e. with respect to all articles mentioned in the attached statement as he may decide.


6.      On acceptance of the quotation it will become a contract and the contractor shall be bound by the terms and conditions of the quotations.


7.      The person/persons whose quotations is accepted, herein after called as the contractor, shall deposit an earnest money/ amount of Rs. ________ along with the quotation which shall be refunded in the event rejection of the quotation. The earnest amount/ money will be forfeited in the event of rejection, the earnest money will be adjusted towards the security deposit which shall be payable at the rate mentioned below. Security deposit at _______ %, If the contractor is not agreeable to pay the security deposit the reasons therefore, should be specified and the undersigned reserves the right to accept or reject the request.


8.      If the contractor fails for supply the _______ articles with the time stipulated in the letter of acceptance to the undersigned, the undersigned shall be at liberty to purchase the articles from the market of get the rest of the contract completed by any other person or firm and the difference or part if any shall be deducted from the earnest money/ security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.


9.      The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without any reason.

10. Prior to acceptance of the quotation, the undersigned reserves to call for the samples or demonstration free of cost.

11. The event of acceptance of the quotation and placing of the order the purchase, the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected it the articles supplied or not according to approved samples or do not confirm to the specifications prescribed.

12. The rates quoted by the contractor shall hold good up to ______________. No amendment in the rate except increased rate of sales tax during the period of execution of the contract will be accepted.

13. The amount of security deposit shall be retained by the Vidyalaya for a period of six months from the date of completion of supplied as a safe guard against any defect appearing in the articles supplied within this period.

14. The quotations which do not comply with the above conditions are liable to be rejected.

15. If the total bill exceeds Rs. ____________ @ 2 % will be deducted from your bill towards income tax or you will have to submit the certificate of Income tax paid by your firm.

16. The letter head/ quotation of the contractor shall be indicating the letter number and the date vide which license was issued to him.






Encl: As above                                                                                             PRINCIPAL